POSITION DESCRIPTION

1. Agency    90063000

2. Reason for Submission

   Redescription    New

3.  Service

   HQ   Field

4.  Empl Office Location

       

5. Duty Station

       

6. OPM Cert #

        

   Reestablishment  Other

 Explanation (Show Positions Replaced)

     

7. Fair Labor Standards Act

Not Applicable

8. Financial Statements Required

  Exec Pers Financial Disclosure

  Employment & Financial Interests

9. Subject to IA Action

    Yes     No

      

10. Position Status

   Competitive

   Excepted (32 USC 709)

11. Position is

   Supervisory

   Managerial

12. Sensitivity

   Non-Sensitive

   Noncritical Sens

13. Competitive Level

      

      

   SES (Gen)

   SES (CR)

   Neither

   Critical Sens

   Special Sens

14. Agency Use

 off

15. Classified/Graded by

    a. US Office of Pers Mgt   b. Dept, Agency or Establishment   c. Second Level Review   d. First Level Review

 

 

Official Title of Position

Pay Plan

Occupational Code

Grade

Initials

Date

 

 

  Training Administrator

 

GS

 

1712

 

11

 

gjs

 

20 Feb 04

16. Organizational Title (If different from official title)

Distributed Learning Training Administrator

17. Name of Employee (optional)

          

18. Dept/Agency/Establishment - National Guard Bureau

     

    a. First Subdivision      - State Adjutant General

 

    b. Second Subdivision     - Joint Force Headquarters (State)

 c. Third Subdivision  - Distributed Learning, J-3

 

 d. Fourth Subdivision

 

 e. Fifth Subdivision  -      

19. Employee Review. This is an accurate description of the major duties and responsibilities of my position.

   Employee Signature /Date (optional)

        

20. Supervisory Certification. I certify that this is an accurate statement of the major duties and responsibilities of this position and its organizational relationships, and that the position is necessary to carry out Government functions for which I am responsible. This certification is made with the knowledge that this information is to be used for statutory purposes related to appointment and payment of public funds. False or misleading statements may constitute violations of such statutes or their implementing regulations.

 a. Typed Name and Title of Immediate Supervisor

        

        

 b. Typed Name and Title of Higher-Level Supervisor/Manager (optional)

        

        

    Signature

         

 Date

      

    Signature

         

 Date

      

21. Classification/Job Grading Certification: I certify this position has been classified/graded as required by Title 5 USC, in conformance with USOPM published standards or, if no published standards apply directly, consistently with the most applicable standards.

 

 

 22. Standards Used in Classifying/Grading Position

 USOPM PCS for Training Instruction Series, GS-1712, dated May 1991.  USOPM PCS for Grade Evaluation Guide of Managers of Operating Education Programs, dated Aug, 1974.

    Typed Name and Title of Official Taking Action

     

    GLEN J. SMITH

    Human Resources Specialist (Classification)

Information For Employees. The standards and information on

their application are available in the personnel office. The

classification of the position may be reviewed and corrected by

    Signature

    //Signed//

 Date

 20 Feb 04

the agency or OPM. Information on classification/job grading appeals is available from the personnel office.

23. Position Review

 Initials

Date

Initials

Date

Initials

Date

Initials

Date

Initials

Date

a. Employee (Opt)

     

     

     

     

     

     

     

     

     

     

 

 

 

 

 

 

 

 

 

 

 

b. Supervisor

     

     

     

     

     

     

     

     

     

     

 

 

 

 

 

 

 

 

 

 

 

c. Classifier

     

     

     

     

     

     

     

     

     

     

 

 

 

 

 

 

 

 

 

 

 

24. Remarks:

    Released from NGB-J1-TNC, CRA 04-1007, dated 20 Feb 04

 

 

25. Description of Major Duties and Responsibilities (SEE ATTACHED)

NSN 7540-00-634-4265 Previous Edition Usable 5008-106   Optional Form 8   US Office of Personnel Management (USOPM), FPM CHAPTER 295 [Equivalent]

 

 

 


 

25.

a. INTRODUCTION 

 

This position is located in the Joint Force Headquarters (State), J-3, Distributed Learning (DL) Branch.  The purpose of this position is to develop, implement, manage and sustain the state’s Distributed Learning Program.  The incumbent plans, budgets and delivers DL programs and courses as part of an overall campaign to enhance the professional and personal lives of the state’s National Guard Personnel.  The incumbent translates the State’s Adjutant General’s Leaning Program into measurable and obtainable goals and objectives.  The incumbent represents the state on the regional Distributed Learning Advisory Committee (DLAC).

 

b. DUTIES AND RESPONSIBILITIES

 

(1) Coordinates with all other directorates and external agencies to develop and execute the State’s Adjutant General’s Distributed Learning Program goals, objectives and policies.  Facilitates the transition from resident-based individual and collective training systems to greater reliance on distributed learning technologies and methodologies with the goal of providing local access to training events.  Responsible for the planning, integrating and coordinating the efforts of all agencies and offices participating in or supporting National Guard programs and events.

 

(2) Keeps abreast of changing technology and educational development as it relates to DL, and synthesizes highly specialized aspects of multiple fields, including educational technology, computer automation and telecommunications.

 

(3) Coordinates with industry experts, business, educational and community leaders and state agency officials on the role of multi-media Distributed Learning and Distributed Training Technology. 

 

(4) Plans and coordinates DL training opportunities for member’s of the state’s Army National Guard (ARNG).  Courses and programs offered cover a variety of general education, vocational, or general interest subjects and are essentially the same as found in other states DL programs.  Courses and programs are primarily developed for individuals with a secondary or vocational level education.  With rare exception, programs and courses are standardized to meet training requirements, established by the NGB, or to allow for their use in multiple locations and with multiple instructors.  Conducts research and analyses to obtain vendors and internal sources of training, commensurate with training needs.  Develops a training program to meet the instructional and educational support needs of 800 to 1600 participants.  Assists internal providers in the development or modification of courses to enhance material retention. 

 

(5) Administers the payment of vendors.  Schedules courses for individuals and groups.  Notifies supervisors and participants of course dates and costs.  Administers the course evaluation process.  Oversees the training database and produces regular reports tracking individual soldier’s progress towards fulfilling training requirements.  Serves as a liaison between vendors and site administrators who oversee DL training and resolves program problems or issues.  Coordinates the building of classroom facilities with other NGB or ARMY organizations.

 

(6) Provides guidance and coordinates technical and training support for site administrators.  Coordinates program site preparation effort and activities with the Director of Facilities.  Reviews site preparation estimates and coordinates site preparation with site points of contact (POC).   Ensures site preparation work meets program standards.  Maintains site preparation schedules and IAW NGB Memorandums of Agreement. 

 

(7) Coordinates with the comptroller to design, implement and monitor various inter-agency agreements for the DL program and ensure proper flow of program income through the DL Cooperative Agreement.  Serves as the DL Program Fund Manager and coordinates all DL related budget and funding activities with the United States Property & Fiscal Office (USPFO) while performing all fund manager duties as required by regulation and law.

 

(8) Coordinates training activities with other DCSOPS branches, TRADOC, NGB, and various agencies to establish priority of course ware development and conversion consistent with current needs and future projection of training requirements.  Serves as an official member of the ARNG Distributed Learning Advisory Committee (DLAC).

 

(9) Analyzes, extracts and identifies significant DL trends and issues.  Conducts studies, surveys and audits to evaluate the effectiveness of the state’s DL program by comparing achieved results with established goals.  Prepares reports, charts, graphs, statistical and narrative data, etc, to reflect the status of various aspects of the program.  Monitors, evaluates and reports state classroom usage.

 

(10) Monitors all special distributed learning programs and contract school training for the state.  This includes language, medical training and full-time support training at formal schools, annual training (AT) related to MOS proficiency programs and civilian institutions under contract with Department of Defense agencies.  Recommends necessary process improvements and corrective actions.  Recommendations may represent a significant departure from established work operations.

 

(11) Develops training materials through the analysis of educational or instructional problems or questions.  Resolves controversial or novel training program problems or issues.   Establishes study and evaluation criteria and develops conclusions, reports and/or recommendations based on the analysis of reports from other training personnel, including on and offsite-training instructors.  Identifies and prepares solutions to problems concerning such issues as DL training course content, training materials, etc.  Provides recommendations to DSCOPS for program changes or modifications.

 

(12) Responsible for the planning, budgeting and delivery of the State’s DL program.  Provides ongoing assessment of training and education needs, as well as re-engineering and improvement of processes and procedures in the conduct of DL training.  Aids in the development and implementation of policies, standard operating procedures, and practices associated with the management of the state’s DL training program.

 

 c. SUPERVISORY CONTROLS

 

Receives general guidance from the supervisor on DL program course selection, allocation of resources, and evaluation methods.  Performs duties within established NGB and ARMY guidelines, policy and procedure.   Completed work is evaluated in terms of the successful accomplishment of program objectives. 

 

d. FACTOR DISCUSSION

Three factors are used to evaluate positions covered by the Grade-Evaluation Guide for Positions of Managers of Operating Education Programs.  These are: Factor 1 – Student load, Factor 2 – Variety and Complexity of Instructional Activity, and Factor 3 – Level of Responsibility. 

Factor 1 – Student Load                                                                                                            

The OPR is estimating the number of simultaneously enrolled students to be between 800 and 1600 per year. 

Factor 2 – Variety and Complexity of Instructional Activity:  This factor has two sub-factors: Course Range and Variety and Instructional Program Complexity.                                                          

a) Course Range and Variety: 

Courses offered are in the general education, vocational, or general interest categories.  These courses are developed for individuals with a secondary or vocational level education.  The OPR is estimating that 10 and not more than 30 individual courses will be offered through a state’s DL program.  

b) Instructional Program Complexity: 

Courses offered are predominantly developed at the bureau level, with standardized teaching materials.  On occasion, State state level subject matter experts utilize the knowledge and experience of the Training Administrator to develop course materials and presentations. 

Factor 3 – Level of Responsibility                                                                                           

Courses and programs offered are essentially the same as found in other states DL programs.  Judgment is exercised in determining the mix of courses to be included in the state’s DL program.  Personal contacts are with the State’s State Adjutant General, Deputy Chief of Staff for Operations Office (DCSOPS), site administrators, and students.  Contacts are for the purpose of discussing common concerns with training program trends, results of course evaluations, suggested course content modifications and future planning.


EVALUATION STATEMENT

 

A.     Title, Series and Grade: Training Administrator, GS-1712-11

B.     References:

               1. USOPM PCS for Training Instruction Series, GS-1712, dated May 1991.

               2. USOPM PCS for Grade Evaluation Guide for Positions of Managers of Operating Education Programs dated Aug. 1974. 

C.     Background: This position has been created to develop, implement, manage and sustain the Distributed Learning Program (DL) at the state level.  The position will be located in the Joint Headquarters (state), J-3, (DL) Branch.

D. Pay Plan, Series, Title and Grade Determination:

1. Pay Plan: The paramount requirement of the position determines the pay plan.  A position falls under the General Schedule (GS) pay plan when the primary duties and responsibilities of the position are identified as requiring a knowledge or experience that is administrative, clerical, scientific, artistic, or technical in nature.  The primary duties of this position require knowledge of training program development and coordination, problem solving skills and application of survey techniques. 

2. Series:  The GS-1712 series covers positions concerned with non-professional work of a support, technical or specialized nature in the training or education field.  The paramount requirement of the work is a combination of practical knowledge of the methods and techniques of instruction and a practical knowledge of the subject matter being taught.  This position does not have a paramount requirement of professional knowledge and training in the field of education, nor does it have a requirement for mastery in the underlying philosophy and theories of education.  Therefore, the GS-1710 standard is not applicable to this position.  This position is correctly classified to the GS-1712 series.  

3. Title:   This position is titled Training Administrator in accordance with the GS-1712 series standard.  The title is used for positions that involve the administration of training programs. 

4. Grade:  Positions in the GS-1712 series are primarily responsible for planning, developing and directing education and training programs from the elementary to the post-graduate level.  These positions are evaluated against the Grade-Evaluation Guide for Positions of Managers of Operating Education Programs. 

 

 

Conclusion:  The grade of the position is based on the sum of the points accredited to each of the three factors.  Factor 1 received 4 points, Factor 2 received 4 points and Factor 3 received 2 points, making a total of 10 points.  Using the Grade-Level Determination Table, found on page 25 of the standard, this positions total point value equates to a grade of GS-11.  This position is properly classified as a Training Administrator, GS-1712-11.      

Classifier:   Glen J. Smith                                         Date:  20 Feb 04


Three factors are used to evaluate positions covered by the Grade-Evaluation Guide for Positions of Managers of Operating Education Programs.  These are: Factor 1 – Student load, Factor 2 – Variety and Complexity of Instructional Activity, and Factor 3 – Level of Responsibility. 

 

FACTOR EVALUATION SYSTEM

POSITION EVALUATION STATEMENT

 

FACTOR

   DEGREE

     POINTS

       REMARKS

 

1. STUDENT LOAD

 

 

B

 

 

4

 

 

See attached analysis       below

 

2.  VARIETY & COMPLEXITY

 

 

1a & 2a

 

4

 

See attached analysis below

 

3.  LEVEL OF RESPONSIBILITY

 

 

A

 

2

 

See attached analysis below

 

                      

                                          Total Points            10                                   

 

  Final Grade:  GS-11

 

 

FINAL CLASSIFICATION:  Training Administrator, GS-1712-11

 

CLASSIFIER:  Glen J. Smith, NBG-J1-TNC                                         DATE: 1/18/2004 20 Feb 04

 


Factor 1 – Student Load                                                                                                            

The size of the student population is a gauge of the administrative and managerial problems that must be resolved by the incumbent in this position.  The standard for evaluating this factor is found on page 13 of the Standard and is divided into four degrees (A-D) with corresponding student population ranges for each degree.  At the state level, the OPR estimates the number of simultaneously enrolled students to be between 800 and 1600.  A student population of 800 to 1600 students meets the range established by the standard for Degree B.   Degree B is credited with a point value of 4.  

Factor 2 – Variety and Complexity of Instructional Activity:  This factor has two sub-factors: Course Range and Variety and Instructional Program Complexity.                                                          

a) Course Range and Variety:  The range and variety of programs or courses offered impact the incumbent’s ability to   coordinate human, monetary, and facilities resources.  The standard criteria for evaluating this factor is found on page 16 of the standard and is divided into four degrees (A-D) with corresponding ranges of creditable courses.  At the state level, courses offered fall into the general education, vocational, or general interest categories and are geared for secondary and vocational education levels.  On average, the OPR is estimating that 10 and not more than 30 individual courses will be offered through a state’s DL program.   The range of 10 to 30 creditable courses meets the criteria established by the standard for Degree A.  Degree A is credited with a point value of 2.

b) Instructional Program Complexity:  This sub factor takes into account the complexity added to the position when customized or non-standardized courses are incorporated into the state’s DL program.   The standard for evaluating this factor is found on pages 17-21 of the standard and is divided into four degrees (A-D) with corresponding ranges of flexibility.  Courses offered through a state’s DL program are predominantly developed at the Bureau Levellevel, with standardized, pre-prepared teaching materials.  When courses are required to fulfill a local need or requirement, State level subject matter experts utilize the knowledge and experience of the Training Administrator to develop course materials and presentations.  The limited number of complexities encountered in this position qualifies it at Degree A.  Degree A is credited with a point value of 2.

Factor 3 – Level of Responsibility                                                                                           

This factor takes into account the level of freedom, initiative, and originality required to perform the duties of the position and the difficulty of establishing working relationships with facilities managers, instructors and students.   The incumbent manages a DL program governed by guidelines established at the Bureau and state level.  Courses and programs offered are essentially the same as found in other state DL programs.  Program managers occasionally assist state level subject matter experts in creating, modifying or updating course content, materials, or presentation techniques to meet local needs or requirements.  Judgment is exercised in determining which aspects of an existing course should be changed.  Course modifications are made within established policies and guidelines.

Contacts are with the State’s Adjutant General, Deputy Chief of Staff for Operations Office (DCSOPS), site administrators, and students.  These contacts are for the purpose of discussing common concerns with nation-wide training program trends, results of course evaluations, suggested course content modifications and future program requirements.  The limited freedom, initiative, originality and predictable contacts encountered in this position qualifies the position at Degree A.  Degree A is credited with a point value of 2.